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Privacy Policy

Introduction

This Privacy Notice (together with our website terms and conditions and any documents referenced within it) explains GIC Re Syndicate 1947 (“we”, “us”, “our”) collects, uses, stores, and protects your personal information.

 

In providing insurance services, we act as a Data Controller for the personal we collect and process. Please note that our managing agency is Asta Underwriting Management Ltd, which is also a data controller of your data. Asta’s Privacy Notice can be found at www.asta-uk.com/privacy-notice/. Please read this Notice carefully to understand how we treat your personal information.

 

Insurance operations require the use disclosure of personal data across the insurance market—by intermediaries,, reinsurers, and others. Our practices align with the Data Protection – Insurance Market Core Uses Information Notice, which we recommend you review

 

1. Information We Collect

We collect and use relevant personal and business necessary to provide insurance coverage, manage policies, and meet our legal obligations. This information may be supplied directly by you or by third parties acting on your behalf (e.g., or intermediaries).

 

We may collect the following information throughout our relationship:

  • Basic personal details: name, address, date of birth/, gender, marital status, and details relevant to insurance requirements.

  • Contact details: telephone numbers, email addresses, and information relating to brokers or other business contacts.

  • Financial information: relevant payment or financial details.

  • Insurance and claims information: details relating your insurance needs, claims history, and health information when required.

 

We use information only for the specific purposes for which it is provided and to deliver the agreed services.

 

2. How We Use Your Information

We will only process your personal data when permitted by law. The most common uses include:

 

Insurance administration

  • Assessing applications for insurance products, services, or quotes

  • Providing, administering, and managing insurance policies

  • Communicating with clients

  • Handling payments

 

Fraud, identity, and financial crime prevention

  • Verifying identity

  • Conducting anti-fraud and anti-financial crime checks

 

Claims handling

  • Managing insurance and reinsurance claims

  • Investigating or prosecuting fraud

  • Defending or pursuing legal claims

 

Renewal management

  • Contacting policyholders regarding renewals

  • Evaluating risk and determining premiums

  • Processing payments

 

Legal and regulatory obligations

We may process your data where necessary:

  • To comply with a legal or regulatory requirement

  • For our legitimate interests, provided these do not override your rights

 

3. Retention of Your Information

We retain your personal data only for as long as necessary for purposes for which it was collected. In particular, we may retain data:

  • For potential legal claims under the insurance policy

  • To with statutory or regulatory requirements

  • To document events or agreements in of a dispute

  • To meet operational needs

  • For historical or archival purposes

 

4. Sharing Your Information

Because of the nature of insurance services, your information may be shared with authorized third parties within the insurance market, including:

  • Insurers, reinsurers, and brokers

  • Loss adjusters

  • Premium collection and claims handling service providers

  • Subcontract assisting with insurance operations

  • Regulators and law enforcement authorities

  • Fraud prevention and crime detection agencies

  • Compulsory insurance databases

 

We only share personal data in connection the insurance cover we provide and in accordance with applicable law.

 

All third parties are required to protect data and may only process it according to our instructions.

 

For a overview of data use across the insurance market, please refer to the London Market Core Uses Information Notice.

 

5. Storing and Protect Your Information

We implement appropriate technical and organizational security measures prevent your personal data from:

  • Being lost

  • Being accessed without authorization

  • Being altered or disclosed improperly

 

Access is restricted to employees, contractors, and third parties who have a legitimate business need They are subject to strict confidentiality obligations.

 

We maintain procedures for managing suspected data breaches and will notify you the relevant regulator where legally required.

 

6. Your Rights

Under data protection law, you have the following rights:

  • Access your personal data

  • Correct inaccurate or incomplete data

  • Request erasure of your data

  • Object to processing

  • Request restriction of processing

  • Request data portability (transfer of your data)

  • Withdraw consent at any time (when processing based on consent)

 

To exercise these rights, please contact us using the details.

 

7. Changes to This Privacy Notice

We may update this Privacy Policy from time to time—for example, to reflect legal changes or updates to our practices.

 

Significant changes be communicated via a notice on our website. You should review this Policy periodically.

 

8. Contact Us

If you have questions about this Privacy Policy, our data protection practices, or wish to your rights, please contact:

 

Email: Complaints@gic1947.com

 

Post: GIC Re Syndicate 1947, 40 Lime Street, London, EC3M 7AW

 

For the attention of: Compliance Department

Further information on how personal data is used across the insurance lifecycle can be found in the Data Protection: Insurance Market Core Uses Information Notice.

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